One connected manufacturing workflow — from purchase to trace

Purchasing, inventory, production and dispatch are linked in one structured flow — with shop floor scanning, controlled documentation and full lot/serial traceability built in.

The operational flow

A simple, repeatable workflow that small teams can adopt quickly — with structured control underneath.

1) Purchase & receive Create POs, receive into the right warehouse, and capture lots/serials at the point of entry.
2) Plan & allocate Use reorder/Kanban planning and allocate inventory to production automatically or manually.
3) Build & record Create production/works orders quickly, issue materials, and capture outputs with full history retained.
4) Dispatch & retain history Pick, pack and ship from one or multiple warehouses — with records retained for every transaction.
5) Trace anytime Instant forward/back traceability by lot or serial — ideal for investigations, audits, and continuous improvement.
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More than a workflow — a controlled system underneath

Each step creates structured records automatically — so stock movement, production usage and dispatch history are always connected and searchable.

Revision-controlled production

Production orders are driven from multi-level, revision-controlled BOMs with planned implementation and full history.

Shop floor scanning

Capture material assignments at point-of-use using barcode, Data Matrix or QR scanning — reducing re-keying and errors.

Audit-ready history

Every transaction is retained and exportable — supporting internal review, investigations, and audits without extra admin.

Labels and documents generated from live data

Labels and production documents are created during receiving and manufacturing steps — so identifiers, revisions and quantities remain consistent throughout the workflow.

Labels where they belong

Generate labels at receiving and production steps, keeping identifiers consistent and traceable.

  • Use system lot/serial identifiers to reduce mis-labelling risk
  • Support barcode, Data Matrix and QR output
  • Integrate with labelling tools via our desktop print manager
  • Support structured device identification references (UDI-ready)

Document automation

Generate consistent records from live system data — embedded templates or linked to existing documents.

  • Generate batch records and forms consistently
  • Standardise outputs across staff and shifts
  • Retain document history alongside transactions
  • Support audit trails without extra admin

Extend the workflow when you’re ready

Ops Stock Online sits at the centre of your operational flow — integrating outward only where needed, so you can scale without adding ERP complexity.

Front end

E-commerce orders can flow directly into controlled stock, allocation and dispatch workflows.

Back end

Sync transactions to finance systems such as QuickBooks or Xero — reducing re-keying and reconciliation effort.

Operational layer

Connect labelling and documentation tools to automate controlled outputs and reduce admin overhead.

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Simple workflow • Strong control

Want to map this to your process?

Book a demo and we’ll walk through your exact steps — from purchase to trace — and the integrations that fit.

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